Job details
Please mention DO1243 when enquiring about this vacancy or use the form below.info@morgan-harvey.co.uk
| Purchasing Administrator | |
| Epsom, Surrey
£22,000 - £24,000 DO1243 permanent position |
My client is looking for an experienced Purchasing Administrator with previous purchasing experience from within the Food industry. The successful candidate will be supporting the Supply chain manager in maintaining Company Purchasing policy in line with Corporate and local responsibility. To provide support and cover to stock control and logistics. You will be responsible for building and developing relationships with suppliers and manage the relationships by following and ensuring compliance of Service Level Agreements. Other roles include: To support with ensuring all food suppliers are Food Guidelines compliant; Negotiating supplier contracts through appropriate channels to conform with the Purchasing Guidelines both corporate and local; Completing tenders and drawing up the contracts awarded in conjunction with the Supply Chain Manager; To cover the stock control dept in the absence of the Distribution Manager; Searching for new potential suppliers in order to include for quotations or tenders; Negotiation for supply is to be for the complete supply package e.g. payment terms, lead times, cost prices etc Purchasing Policy: Effective, proactive liaison with other departments, in particular Sales and Marketing to ensure transparency Initiate cost reductions with suppliers as part of the Financial Review Ensure that all supplier contracts have been authorised by the Central Legal team Managing Suppliers: Ensure that all tender documents and processes strictly adhere to Corporate and local guidelines Ensure that the rationale to support the awarding of a supply contract has been scrutinised and documented under the four eyes principle Build and develop relationships with suppliers to aid communication and broaden market awareness Establish tangible and measurable SLAs with clear penalties attached for non-compliance with each supplier Food Guidelines Gain a comprehensive knowledge of the parameters for the Corporate Food Guidelines (FG) Work within agreed timescales as to the speed of processing suppliers and/or products through the FG procedures Incorporate a summary document of the FG procedures in all local tender documents where appropriate Supplier Negotiation: Ensure that the negotiation to supply covers the following areas in order to establish optimal advantage for the company; Cost of materials Period for which price is held Payment terms Lead times Minimum/ maximum order quantities Logistics costs Storage costs FX rate where appropriate All correspondence between the Company and the Supplier must be archived The corporate Code of Conduct must be adhered to at all times Maintenance of Supplier Files: Maintain transparent archiving solution for all documentation relating to tenders, supplier correspondence and supplier contracts Immediately notify the management team of any material changes which would have a commercial or financial impact to the business; and where appropriate provide a solution. Stock Control Ensure that full back up can be provided for the Distribution Manager Support with Stock takes both internal and external for all warehouses |
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